Terms of Use & Privacy Policy
Terms of Use (APP)
1. Scope of application
1.1. Use of the application (hereinafter referred to as the ‘App’) provided by allinvos GmbH (hereinafter referred to as ‘allinvos’) is subject to these Terms of Use. These General Terms of Use may be supplemented, modified or replaced by further terms and conditions in individual cases. Use of the website constitutes acceptance of these Terms of Use in their current version.1.2. If the App is used by a business, the particular business is represented by the user and must accept the actions and decisions taken by that user.
2. Performance
2.1. allinvos provides functions in its App that relate to the workflow for invoice approval along with associated information and documentation (e.g. histories) in the same form as they are already familiar to users of allinvos INVOICE.2.2. allinvos is entitled to discontinue operation of the App in full or in part at any time. Given the inherent nature of the Internet and computer systems, allinvos cannot guarantee the uninterrupted availability of the App.
3. Registration, password
3.1. A user name and password are required in order to use the App. There are currently no plans to use the App as a means of registering or creating a user account. At present, the necessary access data is identical to that used for allinvos INVOICE.3.2. Use of the App requires user authorisation under your existing user account. You may not be able to log in to the App despite having an active user account for allinvos INVOICE.
3.3. Please contact customer support if you have any questions or encounter any issues when using your user account or logging in via the App.
4. Rights to use functions, information and documentation
4.1. The use of the information and documentation provided within the App is subject to separate contractually agreed terms.4.2. allinvos grants the user a non-exclusive and non-transferable right to use the functions, information and documentation provided in the App within the agreed scope or, in the absence of such agreement, in accordance with the purpose intended by allinvos in providing and licensing the App.
5. Intellectual property
5.1. Notwithstanding the special provisions set out in section 4 of these Terms of Use, information, brand names and other content in the App may not be changed, copied, reproduced, sold, rented, used, supplemented or otherwise processed in any way without the prior written consent of allinvos.5.2. Except for the rights of use and other rights expressly granted herein, the user is not granted any further rights of any kind, in particular to the company name and to industrial property rights such as patents, utility models or trademarks, nor does allinvos have any corresponding obligation to grant such rights.
5.3. Insofar as the user saves ideas and suggestions in the App, allinvos may use these free of charge for the purpose of developing, enhancing and distributing the products within its portfolio
6. Obligations of the user
6.1. When using the App, the user may not- Violate accepted standards of behaviour through the way they use the service;
- Infringe industrial property rights, copyrights, personal rights, property rights or any other third-party rights;
- Transfer content containing viruses, Trojan horses or other programs that might damage software;
- Enter, store or send hyperlinks or content that they are not authorised to access, in particular if such hyperlinks or content are in breach of obligations of confidentiality or are unlawful; or
- Disseminate advertising or unsolicited e-mails (so-called ‘spam’) or inaccurate warnings of viruses, defects or similar material, or solicit or request participation in any lottery, snowball system, chain letter, pyramid game or similar activity.
7. Hyperlinks
The App may contain hyperlinks to third-party websites. allinvos does not accept any responsibility for the content of such websites nor does allinvos endorse such websites and their content as its own since allinvos has no control over the information to which the links refer and is not responsible for the content and information provided on such websites. Use of such hyperlinks is at the user's own risk.8. Liability, viruses
8.1. allinvos assumes no liability for any damages, including consequential damages, unless liability is stipulated by law, e.g. under the Product Liability Act, in cases of intent, gross negligence, injury to life, body or health, assumption of a guarantee of quality, fraudulent concealment of a defect or breach of fundamental contractual obligations. However, any damages arising from a violation of essential contractual obligations will be limited to the foreseeable and demonstrable damage typical of the particular agreement, except in cases of intent or gross negligence.8.2. Although allinvos always endeavours to keep the App free of viruses, it cannot guarantee that the App is virus-free. The user must ensure that appropriate security measures and virus scanners are in place before downloading the App, both for their own protection and in order to prevent infection by viruses.
8.3. The above provisions under 8.1 and 8.2 do not constitute a change in the burden of proof to the detriment of the user.
9. Data protection
allinvos collects personal data via the App. You can find information about the scope, purpose and further details in the privacy policy for the App.10. Subsidiary agreements, place of jurisdiction, applicable law
10.1. Any subsidiary agreements must be made in writing.10.2. The place of jurisdiction is Solingen.
10.3 The App is operated by allinvos, which is responsible for it. The App takes into account the requirements of the specific country in which the company responsible is based (Germany). allinvos does not guarantee that the functions and information provided by the App can or may be used in places outside the country in question or that the information contained therein can or may be accessed. If users access the App from outside the country in question, they alone are responsible for complying with relevant local regulations. Access and use of the App from countries where access is unlawful is not permitted.
10.4. German law applies, to the exclusion of the UN Convention on Contracts for the International Sale of Goods.
Privacy policy (apps) in accordance with the General Data Protection Regulation (GDPR)
§ 1 GENERAL
Privacy policyWe take the protection of your personal data very seriously and treat it confidentially and in accordance with the statutory data protection regulations and this privacy policy. This privacy policy applies to our mobile iPhone and Android apps (hereinafter referred to as “APP”). It explains the type, purpose and scope of data collection in the context of APP use. We would like to point out that data transmission over the Internet may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.
Responsible body
“Responsible body” is the body that processes personal data (e.g. names, email addresses etc.) is collected, processed or used. The controller for data processing in the context of this APP is:
allinvos GmbH
Frankfurter Straße 10-14
65760 Eschborn
Telefon: +49 6196 774489-0
E-Mail: support@allinvos.de
Data protection officer
If you have any questions about data protection, please contact our data protection officer:
Spirit Legal LLP Rechtsanwälte.
Lawyer and data protection officer:
Peter Hense
postal address:
Datenschutzbeauftragter
c/o Allinvos GmbH
Frankfurter Straße 10-14
65760 Eschborn
Contact via encrypted online form:
Contact dara protection officer
Oder unter:
datenschutzbeauftragter@allinvos.de
General storage period of personal data
In order to use the APP, an existing contract and thus a Data Processing Agreement (DPA) with the controller is required for the provision of services. The app cannot be used without this existing contractual relationship. Subject to deviating or more specific information within this privacy policy, which arises in the context of the already concluded DPA, the personal data collected by this APP will be stored until you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies. If there is a legal obligation to store the data or another legally recognised reason for storing the data (e.g. legitimate interest), the relevant personal data will not be deleted before the respective reason for storing the data no longer applies.
Legal basis for the storage of personal data
The processing of personal data is only permitted if there is an effective legal basis for the processing of this data. If we process your data, this is regularly done on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR and Section 25 para. 1 TDDDG, for the purpose of contract fulfilment in accordance with Art. 6 para. 1 lit. b GDPR (e.g. when using in-app purchases or the use of other paid app functions) or on the basis of legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR, which are always weighed against your interests (e.g. in the context of advertising measures). The relevant legal bases will be specified separately in this privacy policy.
Encryption
This APP uses encryption for security reasons and to protect the transmission of confidential content, such as the enquiries you send to us as the APP operator or the communication between APP users. This encryption prevents the data you transmit from being read by unauthorised third parties.
Amendment of this privacy policy
We reserve the right to amend these data protection provisions at any time in compliance with legal requirements.
§ 2 YOUR RIGHTS
The GDPR grants data subjects whose personal data is processed by us certain rights, which we would like to inform you about here:Revocation of your consent to data processing
Many data processing operations are only possible with your consent. We will expressly obtain this from you before commencing data processing. You can revoke this consent at any time. All you need to do is send us an informal email. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
RIGHT TO OBJECT TO THE COLLECTION OF DATA IN SPECIAL CASES AND TO DIRECT ADVERTISING (ART. 21 GDPR).
IF THE DATA PROCESSING IS BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASES ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS THE PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR FOR THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS.
IF YOUR PERSONAL DATA ARE PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING, WHICH INCLUDES PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING.
Right to lodge a complaint with a supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority. The right to lodge a complaint is without prejudice to other administrative or judicial remedies.
Information, deletion and removal
You have the right to free information about your stored personal data, its origin and recipient and the purpose of the data processing as well as a right to correction or deletion of this data at any time. You can contact us at any time at the address given in the legal notice if you have further questions on the subject of personal data.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. To do so, you can contact us at any time at the address given in the legal notice. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored by us, we generally need time to check this. For the duration of the review, you have the right to request that the processing of your personal data be restricted.
- If the processing of your personal data was/is carried out unlawfully, you can request the restriction of data processing instead of erasure.
- If we no longer need your personal data, but you need it for the exercise, defence or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.
- If you have lodged an objection in accordance with Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data – apart from its storage – may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.
§ 3 ACCESS RIGHTS OF THE APP
In order to provide our services via the APP, we require the access rights listed below, which enable us to access certain functions of your device.- Photos/media/files (purpose: selection and upload of files stored on the device)
- Memory (purpose: to store files on the device)
- Wi-Fi connection information (purpose: optimised display and optimised behaviour of the app if there is no Internet connection)
§ 4 COLLECTION OF PERSONAL DATA IN THE CONTEXT OF APP USE
GeneralWhen you use our APP, we collect the following personal data from you:
- Information about the device and its software (operating system, version, resolution, RAM, CPU, etc.)
- Demographic characteristics (country)
- Usage statistics such as the time spent on certain content, frequency and length of APP use, navigation behaviour
- IP-Adresse
The processing of this personal data is necessary to ensure the functionality of the APP. The legal basis for this data processing is our legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR, your consent within the meaning of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG and – if a contract has been concluded – the fulfilment of our contractual obligations (Art. 6 para. 1 lit. b GDPR).
Enquiry within the APP, by email, telephone or fax
If you contact us (e.g. via the contact form within the app, by email, telephone or fax), your enquiry, including all resulting personal data (e.g. name, enquiry), will be stored and processed by us for the purpose of processing your request. This data is processed on the basis of Art. 6 para. 1 lit. b GDPR, provided that your enquiry is related to the fulfilment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1 lit. f GDPR), as we have a legitimate interest in the effective processing of the enquiries addressed to us. The data you send to us via a contact request will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected. We will not pass on your data without your consent.
Comment function in this APP
For the comment function in this APP, in addition to your comment, information about the time the comment was created and, if you are not posting anonymously, the user name you have chosen will be stored. Comments are stored on the basis of your consent (Art. 6 para. 1 lit. a GDPR). The comments and the associated data are saved and remain in the comments section and on our servers.
§ 5 DATA ANALYSIS
When you access our APP, your behaviour may be statistically evaluated with the help of certain analysis tools and analysed for advertising and market research purposes or to improve our offers. When using such tools, we ensure compliance with the statutory data protection regulations. When using external service providers (processors), we ensure through appropriate contracts with the service providers that the data processing complies with German and European data protection standards.Google Analytics Firebase
We use Google Analytics Firebase (hereinafter referred to as Google Firebase) to analyse user behaviour. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
The use of Google Firebase may require the transfer of your personal data to the USA.
Google Firebase is used to optimise this APP and to improve our services. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If consent has been requested, Google Firebase is used on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG.
You can find more information about Google Firebase at: https://firebase.google.com/
https://www.firebase.com/terms/privacy-policy.html
§ 6 MISCELLANEOUS
Opposition to promotional emailsWe hereby expressly prohibit the use of contact data published with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
Status: July 2024